Complaints Management Training Course | LCT

Complaints Management

Course schedule

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Course Overview

This course offers strategies for effective complaints handling, emphasizing the importance of customer service, problem-solving, and feedback loops in improving business processes and customer satisfaction.

Who Should Attend

Managers and executives from public and private sector organisation who want to design, improve and deliver enhanced complaints handling processes.

  • Managers responsible for customer service
  • Employees in the customer service department
  • Front-line teams who handle complaints through telephone, online, or face-to-face
  • Employees in the service sector and public utilities
  • Employees of banks and other financial service organisations
  • Marketing executives

Course Outcomes

  • Describe ways to handle complaints with confidence
  • Set standards of response and resolution
  • Improve first contact resolution pro-actively identifying complaints and fixing them
  • Turn around entrenched, emotionally charged and dissatisfied customers
  • Analyze complaints and recognize patterns to avoid them in the future

Course Topics

Main components of a Complaints Management Process

  • Identification of the elements of an effective complaints management process
  • International standards – ISO 10002
  • Social technological political and economic factors that are changing customer’s expectation
  • Why complaints are important to an organisation
  • The risks and benefits inherent in complaints

What Customers Look for When They Complain

  • What makes best-in-class complaints handling
  • Setting a strategy for complaint management
  • The positive power of effective complaint handling
  • What is important to customers when they complain
  • Understand the justice customers are looking for when complaining

People Issues

  • Why customers choose to complain
  • How complaint handlers choose to respond
  • Communication styles and emotional intelligence
  • Build rapport

Skills and Behaviours Needed for Dealing with Complaints

  • Empathy and positive reactions
  • Listening and questioning skills
  • Dealing with difficult customers and problem behavior
  • Taking a future outcomes approach

Learning from Complaints

  • Data capture and analysis of complaints – the complaints cycle
  • Case Study – UK Ofcom – Consumer Complaints Procedures Review
  • Customer service and culture change
  • Course summary and close

Complaints Management Course

In our Complaints Management course, you’ll dive into various aspects of complaints management, from understanding why customers complain to learning how to respond effectively. Key takeaways include designing and improving complaints handling processes, building rapport with customers, and mastering the skills needed for dealing with difficult situations. You’ll also gain insights from case studies like the UK Ofcom Consumer Complaints Procedures Review, enriching your understanding of complaints training.

This course is designed for a wide range of professionals, from customer service agents to managers and marketing executives. If you’re responsible for customer interactions in any capacity, this course is for you. You’ll learn how to proactively identify complaints, turn around dissatisfied customers, and analyse complaint patterns to prevent future issues. No need to worry about jargon; we keep it simple and straightforward, ensuring the course is accessible to all.

Why Choose LCT’s Complaints Management Course?

When it comes to complaints management, one size doesn’t fit all. That’s why we offer flexible course dates and multiple delivery formats, including online, in-house, and London-based sessions. Whether you’re a manager overseeing a customer service team or a front-line employee interacting with customers daily, this course is tailored to meet your needs. With a focus on international standards like ISO 10002, you’ll learn how to set response and resolution standards that align with best practices in complaints handling training.

Ready to take your complaints management skills to the next level? Don’t miss this opportunity to register for LCT’s Complaints Management course. For further queries or to discuss customised programmes, get in touch with LCT today.

Complaints Management Course

In our Complaints Management course, you’ll dive into various aspects of complaints management, from understanding why customers complain to learning how to respond effectively. Key takeaways include designing and improving complaints handling processes, building rapport with customers, and mastering the skills needed for dealing with difficult situations...

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