Vendor Selection and Tender Process Management

Course schedule

Classroom Training:
DateVenueDurationPrice
19 - 23 Aug 2024London5 days£4,250
9 - 13 Dec 2024London5 days£4,250

Please note: prices shown above are exclusive of VAT (20%).

Course Overview

Learn the critical processes of vendor selection and tender management, covering how to evaluate bids, select suppliers, and manage tendering processes to achieve the best value for your organisation.

Who Should Attend

  • Contract management personnel
  • Purchasing executives, senior managers, and professional staff from supply chain management, logistics and inventory planning and control
  • General managers wanting to understand the procurement function
  • Project managers involved in plant and equipment development projects
  • Technical personnel involved in performance specification of plant and equipment
  • Engineering planners working with complex maintenance material requirements
  • Quality managers seeking to understand how supply contracts are managed

Course Outcomes

  • Describe the procurement cycle and contract management life-cycle
  • Design and manage specifications and scope
  • Define criteria and select the right supplier/contractor
  • Manage the complete tendering process
  • Define evaluation and award criteria
  • Manage the tender negotiation phase
  • Document the contract award procedures

Course Topics

The Procurement Cycle

  • Procurement key principles
  • Understand the various stages and key steps of procurement
  • Formulating the procurement strategy
  • Alignment of strategic goals with procurement goals
  • Identification of key stakeholders in the procurement process

Analysing the business needs and requirements

  • Needs recognition
  • Gathering requirements
  • Identification of specific needs
  • Developing the specific statement of requirements
  • Essential elements of the scope of work

Defining the sourcing options

  • Developing the Approved Supplier List
  • Implementing a robust and viable supplier assessment
  • Setting the assessment criteria
  • Supplier qualification screening process
  • Determining the selection and award criteria

The Tendering and Solicitation Process

  • The various stages of the tender procurement process from notice to award
  • The tendering documents and their specific meanings – PIN EOI PQQ RFI ITT/ RFP/RFQ
  • Developing tender and evaluation criteria
  • Developing the award criteria
  • Managing the complete process

Selection Negotiation and Contract Award

  • Tender opening and the legal process
  • Managing the evaluation
  • Presentations interviews and visits
  • Tender Negotiations
  • Contract award procedures

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